涩里番
Operational guidance for contract oversight and purchase order review
Issued by: Senior Director, Procurement Services
Sample review of Purchase Orders
听
- OBJECTIVE
1.1. Describe the procurement oversight in low-risk contexts and outlines the objectives of post-facto reviews, to maintain compliance with the Sustainable Procurement Policy.
- SCOPE AND EXCLUSIONS
2.1. Applies to all Requesters submitting purchase requisitions in the 涩里番 Market Place (MMP) across all fund types, as well as to the Buyers and Lead Buyers involved in review, guidance, and support related to those requisitions.
2.2. It does not apply to purchase orders generated from call-offs against MMP contracts, unless explicitly flagged for additional oversight.
- ADMINISTRATIVE WORK INSTRUCTION
3.1. Purchase Requisitions under $100,000 (before tax) and Post-Facto Sampling
3.1.1.听Unless the requisition involves the disclosure of personal information to a third party or includes payment card industry (PCI) data, services, or infrastructure (both of which require the submittal of a contract request in MMP for full oversight by Procurement Services), MMP purchase requisitions under $100,000 (before tax) will immediately proceed to financial approval workflows in Banner.
3.1.2.听Procurement Services will periodically sample the above MMP transactions after the fact, in order to verify the appropriateness of publicly published purchase descriptions (e.g., SEAO), to identify requisitions that should have been subjected to Procurement Services due to the presence of personal information or PCI elements, and to detect opportunities for contract consolidation or improved sourcing strategies.